A Director Identification Number (DIN) is a unique number assigned to an individual who wishes to become a director or is already serving as a director of a company.
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A Director Identification Number (DIN) is a unique number assigned to an individual who wishes to become a director or is already serving as a director of a company. Earlier, obtaining a DIN was a one-time process that required submitting an application through e-Form DIR-3.
However, with the Ministry of Corporate Affairs (MCA) now updating its records, every director holding a DIN must annually submit their KYC details by filing e-Form DIR-3 KYC.
If you're a director needing to fulfill annual KYC requirements, LegallensIndia makes it simple and hassle-free. Our experts are ready to assist you with your DIR 3 KYC filing to ensure you remain compliant with MCA regulations.
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As mentioned, Form DIR-3 KYC is an electronic form mandated by the Ministry of Corporate Affairs (MCA) for the purpose of updating the KYC (Know Your Customer) details of individuals who have been allotted a Director Identification Number (DIN).
Form DIR-3 KYC is a mandatory filing requirement under the Companies (Appointment and Qualification of Directors) Rules, 2014. It applies to individuals who have been allotted a Director Identification Number (DIN) and whose DIN status is 'approved'.
The purpose of this form is to conduct the annual KYC (Know Your Customer) process for directors, which must be submitted to the Registrar of Companies (ROC). This form is essential for maintaining current and accurate director information with the ROC, including addresses, contact numbers, and email addresses.
According to the recent announcement by the Ministry of Corporate Affairs (MCA), every director who was allotted a DIN on or before 31st March 2018 and whose DIN is in approved status must submit their KYC details to the MCA. This requirement also applies to disqualified directors.
From the Financial Year 2019–20 onwards, it is mandatory for every director who has been allotted a DIN on or before the end of the financial year and whose DIN remains approved to file Form DIR-3 KYC by 30th September of the immediately following financial year.
Latest Update: For the Financial Year 2024–25, the last date for filing DIR-3 KYC without a fee has been extended to 15th October 2025 from the earlier due date of 30th September 2025. After this date, a late filing fee of ₹500 will be applicable.
Directors must submit their KYC details each year, and the Ministry of Corporate Affairs offers two ways to do this. The type of form to be filed depends on whether it is the first submission or if any changes in details are required.
DIR-3 KYC (Form)
When submitting the e-Form DIR-3 KYC, directors should keep the following points in mind:
If a director fails to file the e-Form DIR-3 KYC on the MCA21 portal by 30th September, the Director Identification Number (DIN) will be marked as “Deactivated due to Non-filing of DIR-3 KYC” by the Ministry of Corporate Affairs.
To reactivate the DIN in the future, the director must file the pending e-Form DIR-3 KYC and pay a late fee of ₹5,000. This penalty applies on or after 30th September of the relevant year. Filing the e-Form DIR-3 KYC is an annual requirement for all directors.
To file the DIR-3 KYC form, keep the following documents ready:
In addition to the above, ensure you have:
Here is a detailed guide to help you complete the filing of e-Form DIR-3 KYC successfully:
Start by visiting the Ministry of Corporate Affairs (MCA) website. On the homepage, click on the ‘Sign In/Sign Up’ button.
On the next page of the form, the director must fill in the following details accurately:
If the director is filing the e-Form DIR-3 KYC (Web), most of the above details will already be pre-filled from the MCA database. Only the details that are not pre-filled will need to be entered by the director.
Important Note: It is mandatory to declare your Permanent Account Number (PAN ). After entering the PAN details, click on the ‘Verify income-tax PAN’ button. The system will automatically verify the information based on the PAN card number. In the case of foreign nationals who do not possess a PAN, the name entered in the form must exactly match the name provided in the Digital Signature Certificate (DSC) to ensure successful validation.
Once all details are entered, the director must upload the required documents. After attaching the necessary documents, the director must make a declaration confirming that the information provided in the e-Form DIR-3 KYC is true and correct.
Finally, after completing these steps, click the ‘Submit’ button to submit the DIR-3 KYC form successfully.
Upon successful submission of the e-Form DIR-3 KYC, a Service Request Number (SRN) will be generated automatically. This SRN acts as a unique reference and should be carefully saved for any future correspondence or communication with the MCA.
An official email confirming the approval and receipt of the form will be sent to the personal email ID of the applicant. Once this confirmation email is received, it serves as proof that the process of filing the e-Form DIR-3 KYC has been successfully completed.
Looking to complete your DIR-3 KYC filing quickly and hassle-free? Let LegallensIndia handle the process for you. Our team of experts will guide you through every step from preparing the required documents to submitting the form, ensuring 100% compliance with MCA regulations. Save time, avoid penalties, and stay updated with the latest legal requirements.
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