DIN e-KYC filing

DIR-3 KYC - Application for KYC of Directors

A Director Identification Number is a unique number allotted to an individual who wishes to become, or is already serving as, a company director.

Although obtaining a DIN was previously a one-time process through e-Form DIR-3, every DIN holder must now submit KYC details annually through e-Form DIR-3 KYC so the Ministry of Corporate Affairs can keep its records current.

LegallensIndia assists directors with DIR-3 KYC filing and ongoing MCA compliance.

What Is Form DIR-3 KYC?

Form DIR-3 KYC is an electronic form mandated by the Ministry of Corporate Affairs to update the Know Your Customer details of individuals who have been allotted a Director Identification Number.

It is a mandatory filing under the Companies (Appointment and Qualification of Directors) Rules, 2014 for individuals whose DIN status is approved.

The annual filing keeps director details held by the Registrar of Companies accurate, including residential addresses, mobile numbers, and email addresses.

Applicability and Due Date

• Every director allotted a DIN on or before 31 March 2018 whose DIN remains approved must submit KYC details.
• The requirement also applies to disqualified directors.
• From financial year 2019-20 onward, a director allotted a DIN on or before the end of the financial year must file by 30 September of the immediately following financial year, provided the DIN remains approved.
• The supplied content states that, for financial year 2024-25, the fee-free deadline was extended from 30 September 2025 to 15 October 2025 and that a late filing fee of ₹500 applied after that date.

Types of DIR-3 KYC Filing

DIR-3 KYC Form

This form is used for the first KYC filing after a DIN is allotted.

It is also required when the director needs to change or update KYC information, such as a mobile number or email address.

DIR-3 KYC Web

This option is available to a director who filed DIR-3 KYC or DIR-3 KYC Web in a previous year and has no changes to report.

The director's basic information is pre-filled from the MCA database and cannot be edited in the web version.

Important Filing Checkpoints

• Personal contact details: The director must provide a personal mobile number and email address, both verified through one-time passwords.
• Digital signature: The director must sign the form using their own Digital Signature Certificate.
• Complete information: All information entered in the form must be accurate and complete.
• Professional certification: A practising Chartered Accountant, Company Secretary, or Cost Accountant must certify the form.

Consequences of Missing the Due Date

If DIR-3 KYC is not filed on the MCA21 portal by the applicable due date, the Ministry of Corporate Affairs marks the DIN as “Deactivated due to Non-filing of DIR-3 KYC.”

To reactivate the DIN, the director must submit the pending DIR-3 KYC. The supplied content states that a late fee of ₹5,000 applies for reactivation on or after 30 September of the relevant year.

Documents Required for DIR-3 KYC

• Permanent-address proof, such as a Voter ID, Driving Licence, or PAN card.
• Present-address proof, such as a utility bill not older than two months or a rental agreement.
• Aadhaar card.
• Passport.
• Other supporting documents, where applicable.
• The director's Digital Signature Certificate.
• The practising professional's DSC, membership number, and certificate-of-practice number.

How to File DIR-3 KYC

Step 1: Log In to the MCA Website

Visit the Ministry of Corporate Affairs website and select Sign In or Sign Up.

Existing users can enter their User ID and password. New users must register by providing the required details and then log in with the credentials created during registration.

Step 2: Verify the Mobile Number and Email Address

Open MCA Services, navigate to Company e-Filing and DIN Related Filings, and select Form DIR-3 KYC or Form DIR-3 KYC Web.

Enter the DIN, personal mobile number, and email address. Enter the separate OTPs delivered to the mobile number and email address, then proceed to the next step.

Step 3: Enter Personal and Identification Details

Provide the director's full name, father's name, nationality, date of birth, gender, PAN, verified mobile number, verified email address, Aadhaar number, permanent address, and present address.

In DIR-3 KYC Web, most details are pre-filled from the MCA database, so only information that is not already populated must be entered.

PAN declaration is mandatory and must be checked using Verify Income-tax PAN. For a foreign national without a PAN, the name in the form must exactly match the name in the Digital Signature Certificate.

Step 4: Upload Documents and Certify the Form

Upload the required supporting documents and declare that the information supplied in the form is true and correct.

Attach the director's own DSC. A practising CA, CS, or Cost Accountant must also digitally sign the form and provide their membership and professional details.

After completing the details and certification, submit the DIR-3 KYC form.

Information Entered in DIR-3 KYC

SRN and Filing Confirmation

After successful submission, the system generates a Service Request Number. The SRN is a unique reference that should be retained for future correspondence with the MCA.

An official approval and receipt confirmation is also sent to the applicant's personal email address. This email confirms successful completion of the DIR-3 KYC filing process.

File DIR-3 KYC with LegallensIndia

LegallensIndia guides directors through document preparation, verification, professional certification, and submission of the DIR-3 KYC form.

The service helps directors save time, avoid penalties, and remain compliant with MCA requirements..